Adobe "How to Create an Optimized PDF file."

When a Microsoft Word Document is exported as a PDF, created using Adobe Acrobat Distiller, or printed as a PDF file, it embeds MS Word fonts into the document.

To fix this and to optimize the PDF for Web viewing, do the following:

First, open the PDF file in Adobe Acrobat:


Next, from the File Menu, select "Save As" / "Optimized PDF...":

Save As

A Dialog Window will appear:


For the "Make compatible with:" select "Acrobat 7.0 and later".

Leave the Images settings as the defaults.



This is the section where the embedded fonts must be removed. First, highlight all the fonts in the left list, then click on the "Unembeded >>" button. This will move the fonts to the right side list.


That's it for the fonts.

Next, the Transparency Level:


Leave the settings as the defaults.

Select the "Discard Objects":

Discard Objects

Make sure the "Discard all alternate images" and "Discard embedded print settings" are checked. All the others can be unchecked.

Next, Discard User Data:

Discard User Data

Check the "Discard external cross references", "Discard private data of other applications", and "Discard hidden layer content and flatten visible layers". Other are unchecked.

Lastly, select "Clean Up":

Clean Up

For Object compression options: Select "Leave compression unchanges".

Check all but the first two items: "Use Flate to encode streams that are not encoded" and "Instreams that use LZW encoding, use Flate instead". As show on the image.

All these settings can be saved as a Custom Template to be used for other documents. To save this Template, click on the "Save" button at the top of the window:


Enter a name for the Template and it will appear in the "Settings:" list.

Finally, Click the "OK" button to save the file:

Save File

Enter the File name and click the "Save" button. If you chose the same file name as the current document, it will ask to replace the file. Otherwise, change the name of the file. Remember to use dashes to separate words in the file name.

When the "Save" button is clicked, the process will begin to analyze the document and process the images and text:


The document will be saved to disk. This is the document that should be uploaded to the Library directory.